Careers

Executive Assistant


Position: Executive Assistant
Location: Clermont, Florida
Experience: 5 years of administrative experience and 2 years of event experience
Compensation: Dependent on Experience / Hourly, 9am to 5pm
Percent of Travel: 0%
Language: English (read, speak and write)
Benefits: 401k, Vacation and Sick time. No health benefits at this time.

About Us: We are a full-service event design company comprised of egoless, creative entrepreneurs. We are headquartered in Orlando, Florida and offer conference and meeting planning services, destination management for conventions, and event design for corporate special events throughout the United States.

Job Description: This is a hybrid role responsible for maintaining the essential duties of an Executive Assistant, as well as handling event planning details with a limited amount of supervision. The role will report directly to the National Director of Sales/Owner.

We are looking for someone who is not utilizing this job as a stepping stone. We want a professional Administrative Assistant who gets joy from the tasks required and who is a great team player. This is not an entry level event planning job. It is a high-level administrative position that assists with event planning.

Responsibilities:
Executive Assistant Duties:
Respond to internal and external inquiries on behalf of the National Director of Sales.
Write, edit or coordinate the preparation of any correspondence, reports, or other printed materials; research content items for correctness of presentation and applicability.
Maintain a variety of confidential records and files.
Administration of assigned special, recurring, or regular projects; complete reports as needed.
Arrangement and coordination of all travel requests for the National Director of Sales, ensure all travel documentation is current.

Event-Related Duties:
Assist with proposal preparation, revisions, invoicing and general account organization.
Negotiate event space contracts and food and beverage; order décor, signage, entertainment, table and room décor, etc.
Liaison between vendors, hotels and clients to ensure all program details are communicated properly.
Research vendors nationwide to provide clients with the highest quality goods/services at the best value.
Propose new ideas to improve the event planning and implementation process.

Requirements:
At least five years of administrative experience
At least two years of event experience
High level of character and positive attitude
Ability to learn and be proactive with tasks
Excellent organizational and time-management skills
Advanced MS Office skills
Adaptable in an entrepreneurial work environment
Work independently in the absence of supervision
Excellent communication skills
Undergraduate degree in business administration, sales or marketing, hospitality (preferred, but not
required)

How to Apply: Please email your cover letter and resume to jobs@bluesparkeventdesign.com with the subject “Executive Assistant”. Only qualified applicants will be contacted.

It is the policy of Blue Spark Event Design to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

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